Privacy Policy
Last updated: January 6, 2026
1. Introduction
Welcome to IdeaHub Studio ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you understand how we collect, use, and safeguard your personal information.
This Privacy Policy explains our practices regarding data collection and use when you use our AI-powered idea management platform at ideahubstudio.com (the "Service"). By using IdeaHub Studio, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
Account Information
- Email address (required for account creation)
- Password (encrypted and securely stored)
- Profile information you choose to provide
Content You Create
- Project names, descriptions, and notes
- Voice recordings (used for transcription, then processed)
- Files you upload (images, documents, audio)
- Action plans, tasks, and brainstorming sessions
Automatically Collected Information
- Device information (browser type, operating system)
- Usage data (features used, interaction patterns)
- IP address and approximate location
- Session information and login timestamps
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our Service
- Process voice recordings to create project content using AI
- Generate AI-powered cover images for your projects
- Create and manage your action plans and tasks
- Send you service-related communications
- Respond to your support requests
- Analyze usage patterns to improve user experience
- Protect against fraud and abuse
- Comply with legal obligations
4. AI and Third-Party Services
IdeaHub Studio uses artificial intelligence to provide core features. Here is how your data interacts with AI services:
Google Gemini (Voice Processing)
When you record voice notes, your audio is sent to Google's Gemini AI for transcription and analysis to generate project names and descriptions. Audio data is processed in real-time and is not stored by Google for training purposes.
OpenAI DALL-E (Image Generation)
Project cover images are generated using OpenAI's DALL-E service. Only project names and descriptions are shared with OpenAI to create relevant images. This data is not used to train AI models.
Data Processing Agreement
We have data processing agreements with our AI providers that limit how they can use your data and require them to implement appropriate security measures.
5. Data Storage and Security
AWS Infrastructure
Your data is stored on Amazon Web Services (AWS) infrastructure, including:
- Amazon Cognito - Secure authentication and user management
- Amazon DynamoDB - Project data and metadata storage
- Amazon S3 - File storage with encryption at rest
- AWS AppSync - Secure API communications
Security Measures
- All data is encrypted in transit using TLS 1.2+
- Data at rest is encrypted using AES-256
- Access controls ensure you can only access your own data
- Regular security audits and monitoring
- Passwords are hashed and never stored in plain text
7. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
For All Users
- Access - Request a copy of your personal data
- Correction - Update or correct inaccurate information
- Deletion - Request deletion of your account and data
- Export - Download your data in a portable format
For EU/EEA Users (GDPR)
- Right to restrict processing
- Right to data portability
- Right to object to processing
- Right to withdraw consent
- Right to lodge a complaint with a supervisory authority
For California Users (CCPA)
- Right to know what personal information is collected
- Right to delete personal information
- Right to opt-out of sale of personal information (we do not sell your data)
- Right to non-discrimination for exercising your rights
To exercise any of these rights, please contact us at hello@ideahubstudio.com.
8. Data Retention
- Active accounts - Data is retained as long as your account is active
- Deleted accounts - Data is permanently deleted within 30 days of account deletion
- Voice recordings - Processed immediately and not stored after transcription
- Backup data - May be retained up to 90 days for disaster recovery
- Legal requirements - Some data may be retained longer if required by law
9. Children's Privacy
IdeaHub Studio is not intended for use by children under the age of 13 (or 16 in the European Economic Area). We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by:
- Posting the new policy on this page with an updated date
- Sending you an email notification for significant changes
- Displaying a prominent notice in our Service
We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us: